You are in: Home › About Us › Procurement ›
The General Register Office for Scotland (GROS) has a central Procurement team to responsible for purchasing goods, services and works to support the business.
The public procurement reform programme, of which GROS is part of, aims to drive up standards in the way the public sector procures goods and services to ensure that tax payers money is spent as wisely as possible.
In GROS we seek to deliver value for money in all of our purchases which means buying items which best match our requirements. Our procurement policy is that all goods, services and works are acquired through competition, wherever possible, governed by procurement guidelines, procurement best practice and ensuring all relevant legal requirements are met. Guidance on the Scottish Government procurement policy and practice can be found on the Scottish Government Website.
• Doing Business with GROS
• Terms and Conditions
• Sustainable Procurement
• Contract Opportunities
• Contact Us
Key information prospective suppliers should know if they are seeking to secure business with GROS.
Where possible GROS seeks out opportunities to work with other Government organisations to establish collaborative contracts in order to take advantage of additional efficiencies. GROS uses collaborative contracts let by Scottish Government and the Office of Government Commerce.
Please note GROS does not maintain a list of approved or preferred suppliers. The onus is on suppliers to check for advertisements of any contracts that may be of interest to them and then respond in accordance with the requirements set out in the advertisement.
GROS aims to ensure that all of the requirements specifications issued by us clearly communicate our requirements. The Invitation to Tender will include the requirements specification; procedures for submitting a tender; details of information which must be provided by suppliers; any schedules to be completed; evaluation of the tenders; and any security clearance requirements. We actively encourage suppliers to check that they understand the requirement(s) and clarify any issues with us prior to submitting a tender.
Disclosure Scotland checks are routinely required for contractors who will be working within GROS buildings as part of the requirements of their contract. Where these checks are required they will be specified in the Invitation to Tender, or the Request for a Quote, documentation. Details of Disclosure Scotland can be found at www.disclosurescotland.co.uk
GROS advertise contract opportunities as they arise on the Public Contracts Scotland Website at www.publiccontractsscotland.gov.uk and on this website.
Scottish Government guidance on selling to the wider public sector can be found Scottish Government Website.
GROS uses standard terms and conditions of contract for all straightforward purchases and contracts.
The documents below have been made available in Adobe Acrobat Portable Document Format (PDF). Maximum file size is 87 Kb.
PDF files require Acrobat Reader. Download Acrobat Reader free
Conditions of Contract for the Purchase of Goods
Conditions of Contract for the Purchase of Services
Conditions of Contract for Consultancy Services
Conditions of Contract for the Supply of Goods and Services
Please see below for a list of contract opportunities and how to contact us.
Sustainable Procurement is "A process whereby organisations meet their needs for goods, services, works and utilities in a way that achieves value for money on a whole life basis and generates benefits not only to the organisation, but also to society, the economy and the environment".
In 2009 the Scottish Government set itself a purpose to “increase sustainable economic growth”. GROS supports this purpose and made a commitment to incorporate sustainability into our everyday activities to benefit society, the economy and the environment when we first published the GROS Sustainable Development and Environmental Policy Document in September 2006 and revised in 2010 (GROS Sustainable Development and Environmental Policy 2010-11 to 2012-13).
GROS aims to build sustainable procurement into GROS culture in order to take proper account of sustainability in procurement activity and to be able to demonstrate how this is achieved – where feasible buying goods and services which are derived from natural and sustainable sources and which are manufactured, delivered and disposed of in an environmentally responsible way.
The Scottish Government’s Sustainable Procurement Action Plan for Scotland outlines 10 steps to improve the sustainability of its procurement activity. GROS has adopted this plan and through a Sustainable Procurement Delivery Plan is committed to making more sustainable choices that are required to deliver sustainable procurement and future plans for improvement.
If you have any queries on the procurement section please contact the Procurement Team using contact form.
Page last updated: 24 January 2011
If you have any comments about this website please use our contact form.
© Crown Copyright 2012