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Corporate Policies and Strategies

The National Records of Scotland (NRS)†has a number of Corporate Policies and Strategies in place which guide our operational processes as follows:

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Sustainable Development and Environmental Policy


NRS Mainstreaming Report

NRS Equality Outcomes

Archived Equality Schemes

Health and Safety Policy Statement

Records Management Policy

The systematic management of NRS's own administrative records is essential in order to protect and preserve them as evidence of actions, support future activities and business decisions and ensure accountability to present and future stakeholders and customers. The Records Management Policy sets out the procedures and practices needed to control and manage NRS's own records efficiently and effectively.

Information Security and Data Protection

GROS data are held in accordance with the Scottish Governmentís IT Policy, approved by the Scottish Government Information Systems Security Committee (ISEC) and the GROS Information Security Policy. This sets out the framework within which GROS will develop, implement, manage and review its information security. The GROS Information Systems Security Policy exists within and develops upon the Scottish Governmentís Information Policy.

All GROS staff will comply with the Information Management Policies which include compliance with the Code of Practice on Access to Scottish Government Information, the Scottish Governmentís IT Code of Conduct and Statutory and Regulatory requirements. These include the Data Protection Act (1998) and the Freedom of Information (Scotland) Act 2002:

Financial Management

GROS makes reference to the Scottish Public Finance Manual (SFPM) and the Financial Reporting Manuals (FReM) when putting proper arrangements in place to ensure that public business is conducted in accordance with the law and proper standards, and that public money is safeguarded and properly accounted for, delivers best value, and is used economically, efficiently and effectively.

More detailed accounting policies are disclosed within the notes to the accounts within GROSís Annual Report and Accounts, which can be accessed via the following link:


Procurement guidelines govern the purchasing of goods and services in GROS to ensure that procurements are conducted in accordance with legal and ethical standards, and demonstrating we achieve best value for money. As a government organisation GROS is part of The Public Procurement Reform Programme (PPRP), which aims to drive up procurement standards ensuring value for money for the taxpayer.

Further information on GROS Procurement can be found by accessing the following link:

Page last updated: 29 April 2013

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